Guidance on Specific Topics
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In response to common data protection queries sent to the statutory Data Protection Officer, the OIS Data Protection team drafts good practice notes and guidance papers, as well as related templates or exemplars, that will be made available on this page for ease of access. Please send any suggestions for future topics to: college.dpo@ois.cam.ac.uk
Current Good Practice Notes:
- Data sharing with police forces (and other law enforcement agencies) (PDF) (January 2023)
- Checklist (when a request is first received from a law enforcement agency) (PDF)
- Record of data sharing template (with a law enforcement agency) (Word)
- Good Practice Note on Email communications (PDF) (March 2019)
- Lawful basis for processing special category personal data (PDF) (December 2018)
Personal data in the context of research:
The University has published detailed guidance to researchers on processing personal data for academic research purposes.
External Resources
The Information Commissioner's Officer (ICO) reviews its guidance on data protection legislation and other privacy laws regularly. These guides and a raft of resources and support materials are available on their website:
Historic Documents
Below are earlier guidance and templates created by the Office of Intercollegiate Services that may be of continued interest to Colleges.
Colleges are reminded that these documents are no longer updated and are archived here for historical, reference purposes. |
- A summary of the implications of GDPR (PDF) (March 2017)
- Colleges, DP Bill and Public Authorities (PDF) (November 2017)
- Checklist for GDPR Preparedness (PDF) (March 2018)
- GDPR College action plan and timeline (Excel) (April 2018)
- GDPR and PECR (PDF) (April 2018)
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